Phones, Computers, & Emails

(From Katie's Everyone/Everywhere emails)

There are a few simple things you can do to ensure a smooth transition for you during the move.

Computer

Your computer may not be the computer at your desk at the warehouse. Taking the steps below will help make sure you have what you need no matter which computer you are using.

• If you have any files saved on the C:\ drive of your computer, move them to your T:\ drive or department's G:\ drive. Wondering if you have any files? We've made it difficult for you to save things to the C:\ drive by accident, so you would probably be aware of saving something here. Anything saved in My Documents is saved in your T:\ drive in a file called [username]'s files (e.g. kolsen's Documents), so they are safe. I will be happy to help you with this.


• Remove any personal items, such as stickers, post-its, personal cables, or labels from your monitors, keyboards, and computer.


• Remove any CDs, CD-ROMs, usb drives, or floppy disks from your computer. Pack them with your desk items.


• Chris will be moving the computer tower, the monitor, power supplies, scanners, keyboards, receipt printer, and mouse. To ensure things arrive at the correct location, pack your own personal computer-related items, such as mouse pad, monitor stands, gel wrist rests, headphones, usb drives, footrests, external hard-drives, speakers etc. I will be happy to help you disconnect any items from your computer.


• Rethink speakers at your desk. The warehouse work spaces are open and dense. You might consider bringing your own headphones to plug into your computer instead of using speakers at your desk. If you are bringing library speakers, please pack any them with your desk items. I will be happy to help you disconnect them.


• Clear the space around your computer by Thursday, June 18 so Chris can begin disconnecting and removing your computer, monitor, and scanner.


• Identify other items that will need to be moved by Chris, such as document scanners. Email this information to #DPT Tech Computer Support.


• Determine who in your department will do the things above for common computers, such as computers at the reference desks.

Your Holds
If you'll be picking up holds at the Warehouse, change the pickup location of your holds to OFFICE USE ONLY. You can do the frozen holds now, all others should wait until much closer to the move. Don't do this until June 24! Here's one way it can be done quickly and easily:

• Visit the My Account section of the catalog at https://catalog.cooklib.org/patroninfo


• View your list of holds by clicking on the # Requests (holds) link.


• For each hold you want to pick up at the warehouse, change the Pickup Location drop-down field for each hold to Office Use Only.


• Click the Save Changes button at the top or bottom of the list.

Your Email
If you will be working at the TLC, learn how to check your email remotely. To conserve bandwidth, staff working at TLC will never log onto a computer with their personal login. Instead, you will usegeneric logins, which you will receive soon. Staff at the warehouse will be able to use their own personal logins to log onto a computer.

Your Voice Mail
In the library:

• Dial the Merlin Mail system extension, 770


• Dial your extension number.


• Dial your password.


• Press 2 to get messages.


• Press 0 to play the message.


• Follow the prompts and make the appropriate choice.


• Hang up when you are done.

If you are outside the library, check it this way:

• Dial the library using a “back door” number: 847-362-2348 847-362-2352847-362-2359


• Press *73. Follow the prompts.


• Press *D to delete the message and listen to the next message header. Press # to save the message and skip to the next message header. Press 20 to rewind and play the current message. Press *# to quit and return to Voice Mail Activity Menu.